When completing a New Work Order please keep in mind our
maintenance tech needs all the information available so that they can assess
the situation in a timely manner. Having all the information makes it easier
for them to be prepared and have all the tools needed.
Location: The location should always be where the work order is taking place, or the destination
of the item.
For example, if you have a desk at Lemen Head Start and it
needs to go to Alyce Norman the Location will be Alyce Norman.
Building
& Area: Very important so our team knows where to go at that
location.
Request
Description:
- Please be as clear as possible and include all details available.
- Also, when moving furniture, it is crucial to
label items so it’s easier for our maintenance techs to locate what needs to be
moved.
- If there is a person who needs to be contacted
when doing the work order, please include in the description name and phone
number. (If different than the person submitting the work order)
For example, “Please move filling cabinet from right hand
side of my desk facing the computer to the left-hand side of the filling
cabinet behind me. I have labeled which filling cabinet needs to be move with a
yellow sticky note and area where it should go with a red sticky note.”
- Please make sure all parties involved are
notified, this way we don’t run into any objections once our maintenance techs
are ready to perform the job. This involves timing as well, making sure we have
the correct time frame the job can be performed.
- Day-of work orders are not encouraged. We
understand somethings do need immediate attention, but please plan accordingly
when things are scheduled, such as meetings.
Pleases submit a work order for any of our classrooms that
are located in other districts or on leased premise. This insures SOS has all the information needed to
email the corresponding individual at each school district. Requester should be
able to see actions taken and know the status of the work order through school
dude.
If you have any question please email SOS Communications sos-.communications@ycoe.org
Quick Steps| Maintenance Direct
- Logon
to myschoolbuilding.com/ enter e-mail as your login, put in your personal
password /submit.
- Click
on “Work Order Request tab”.
- Complete
all required areas þadding any other necessary information.
- All
work orders will have a “new request” status until approved by Matt.
- Depending
on site location, please list time “available for maintenance” (step #5).
- Enter
password **(SOShelp) Click
submit/view your request(s) on the “My Maintenance Request” page.